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Sharing Information


Patient Information Leaflet Data Sharing


Telephone: 01929 462376  






This leaflet explains why information is collected about you, the ways in which this information may be used and who will be using it to help care for you.


There are 2 basic reasons for sharing data


  • Sharing Data For The Purpose or your Direct Care


One way of sharing for your care is the Summary Care Record

If you decide to have a SCR, it will in its basic form contain important information about any medicines you are taking, allergies you suffer from and any bad reactions to medicines that you have had.

Giving healthcare staff access to this information can prevent mistakes being made when caring for you in an emergency or when your GP practice is closed. Your Summary Care Record will also include data to uniquely identify you correctly.

You can also ask your practice to include additional information such as current conditions on your SCR. It is very straight forward to add but we can only do this with your express permission.


For more information on SCR : Phone 0300 123 3020 or visit



Another way of sharing for your care is SystmOne Data Sharing


The practice uses a clinical computer system called SystmOne. The system is also used nationally by other GP practices, Child Health Services, Community Services, Hospitals, Out of Hours, Palliative Care services and many more. This means your information can be shared with other clinicians so that everyone caring for you is fully informed about your medical history.

You can control how your medical information is shared with other organizations that use these systems.


As a default for both SCR and SystmOne we will set your record as available to share.


  1. Sharing – You can opt out of both SCR and/or SystmOne sharing at any time. We will then set you record to not share out to other services/clinicians.
  2. If you decide to make your details available to share - When you visit another service, using these systems, they will still ask your permission to view your data. You can always decline permission at the point of care. In this way you can decide which services you want to have the data and those you may not want to share with.


Benefits of sharing information

Sharing information can help improve understanding, responses to different treatments and potential solutions. Information will also help to:

    • Provide better information to out of hours and emergency services
  • Prevent Prescribing of medication to which you may already have an allergy
  • Remove the need for you to repeat all your medical information each time you visit a different service.                                  

  • Make more informed prescribing decisions about drugs and dosages, avoid unnecessary duplication in prescribing
  • Increase clinician confidence when providing care
  • Results of investigations, such as x-rays and laboratory tests
  • Reduce referrals, ambulance journey admissions, tests, time wastage and visits to healthcare premises
  • Find out basic details about you, such as address and next of kin
  • Do I have a choice? 
  • Yes. You have the right to prevent information about you from being shared or used for any purpose, except in special circumstances. This will prevent your confidential information being used other than where necessary by law.


Declining on behalf of others


If you are a carer and have a Lasting Power of Attorney for health and welfare then you can decline on behalf of the patient who lacks capacity. If you do not hold a Lasting Power of Attorney then you can raise your specific concerns with the patient’s GP.

If you have parental responsibility and your child is not able to make an informed decision for themselves, then you can make a decision about information sharing on behalf of your child. If your child is competent then this must be their decision.


Do I need to do anything?

Note your decisions on the enclosed form and return to Reception. You can change your mind at any time, just complete another form.


For more information on Sharing Information please go to the toolbar and select Policies/Sharing Your Information



Data Sharing For the Purpose of Your care


Please complete the information below with your choices on sharing your data and hand to Reception


Name: ………………………………………………………………. .

Date of Birth: ……………………………………………………….

Address: …………………………………………………………….


Summary care Record      I would like (please tick one):

A Summary Care Record containing details of my Medications,

Allergies, any Bad Reactions to Medication AND any                       Additional Information useful for my care.


I do not want to have a Summary Care Record (opt out).                            


SystmOne Sharing –

I do not agree to the sharing of my information       for the purposes of my care                                                                                                                        


  • Data sharing for Research (Not for direct care)


Data Share


NHS England aims to link information from all the different places where you receive care, such as hospital, community service and us your GP Surgery. This will allow them to compare the care you received in one area against the care you received in another.


Information will be held in a secure environment called the Health and Social Care Information Centre (HSCIC). The role of the HSCIC is to ensure that high quality data is used appropriately to improve patient care. The HSCIC has legal powers to collect and analyse data from all providers of NHS care. They are committed, and legally bound, to the very highest standards of privacy and confidentiality to ensure that your confidential information is protected at all times.


This data can also be used, with permission from NHS England, for research purposes.


  • You can object to information containing data that identifies you from leaving the Practice. This will prevent identifiable information held in your record from being sent to the HSCIC secure environment. It will also prevent those who have gained special legal approval from using your health information for research.
  • You can also object to any information containing data that identifies you from leaving the HSCIC secure environment. This includes information from all places you receive NHS care, such as hospitals. If you object, confidential information will not leave the HSCIC and will not be used, except in very rare circumstances for example in the event of a public health emergency.For more information visit: 
  • I do not wish data about me to be shared by HSCIC .           (XaZ89)         
  • I do not wish identifiable data about me to leave the practice.(XaaVL)      
  • The law requires Doctors to provide some very limited information about certain things. The law says, for example, that Doctors must provide information to local authorities about some infectious diseases, e.g. if you had food poisoning. Very rarely, Doctors may be required to disclose information in order to detect a serious crime. Likewise, a court order can require Doctors to disclose certain information during a court case.

If you would like this letter or information in an alternative format, for example large print or easy read, or if you need help communicating with us, for example because you use British Sign Language, please let us know on 01929 462376.

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